DigitalRockArt Wiki
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RockArtInventory
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← Revision 10 as of 2008-06-14 18:41:07 ⇥
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| === Transmittal Form === Adding images to the DRA application is an administrative function limited to those persons with an administrative ID. After receiving the images the administrator will review the images to insure they meet site standards (no chalking, aluminum dust, etc.) and obtain the concurrence of the land owner/manager to add the site. |
## page was renamed from TransmittalForm = Adding Surveys = |
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| Information that should accompany the mailed CD-ROM or uploaded file (send an email to digitalrockart@yahoo.com): | Adding surveys to the Digital``Rock``Art application is an administrative function limited to those persons with an administrative ID. Adding a new survey requires the following information: * Site Owner * Site Name * Site Number * Latitude and Longitude rounded to nearest degree * Survey date or start date * Recording team members (names and email addresses) * Recording team member to be given update authority |
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| * Date - current date. * Surveyor Name - names of persons performing the survey (access to this information is limited to web site administrative personnel). * Surveyor Contact - name and email or phone or mailing address (access to this information is limited to web site administrative personnel). * Surveyor Stage Name - this name is shown on the Survey Report, it is best to use a stage name or alias to avoid being contacted by persons wanting to visit the site. * Login ID - DRA login ID of the person who will be completing the survey. * Survey Date - date when the majority of photos or drawings were made. * Site Name - any name agreed to by the land owner/manager. * Section (optional) - as agreed to by the land owner/manager, this is used to divide a large site into manageable pieces. * Site Number - any number the land owner/manager chooses to use. * Latitude and Longitude Rounded to 2 Degrees - 34.11111 N and 113.11111 W must be rounded to 34 N 114 W. * Land Owner/Manager - use "Private" if individually owned. * Land Owner/Manager Contact - name and email or phone or mailing address (access to this information is limited to site administrative personnel). |
If the rock art site is on private land, the administrator will require a copy of a written agreement between the private land owner and the recording team leader. A sample form can be found at the bottom of this page. |
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| ==== Copy and Paste form ==== Date: |
If the rock art site is on public land, surveys will be added at the request of a land manger. Prior to the addition of a survey, there is a requirement for a Volunteer Service Agreement <<FootNote(Or equivalent form used by the land manager)>> between the administrators of the Digital``Rock``Art web site and the land manager to provide computer services and support. If the rock art recording is to be performed by volunteers, most land managers will require that each individual on the recording team complete a Volunteer Service Agreements. |
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| Surveyor Name: | The sample wording paragraphs below are suggestions for verbage that could be included under the project or task description. The main intent is to document the understanding that the rock art recording data will be added to a database that can be accessed via the Internet. |
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| Surveyor Contact: | <<FootNote>> == Sample Wording for VSA between Administrators and Land Manager == |
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| Surveyor Stage Name: | Volunteer duties will include providing computer services and support for the Digital``Rock``Art web application to selected employees and volunteers involved in the recording of rock art sites in the _ _ _ _ _ _ _ _ _. Names of individuals and rock art sites will be provided separately and may be modified from time to time. The employees and volunteers will be provided with logon IDs and passwords giving them access to the Digital``Rock``Art application. The Digital``Rock``Art application, the web pages created by the application, and the Rock Art Inventory CD-ROM or DVD created by the application are copyrighted material. |
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| Login ID: | In addition to Internet access to the application and data, periodic distributions of the recording data will be made to the land manager and recording team members. If desired, the land manager will receive data on paper and/or CD-ROM/DVD that may be placed in the public domain. In addition, the land manager will receive copies of the copyrighted Rock Art Inventory on CD-ROM or DVD. By this agreement, the land manager may make an unlimited number of copies of the Rock Art inventory for internal use by the agency, but is restricted from selling copies without a supplemental agreement. |
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| Survey Date: | Site location information will be kept confidential. No exact location information will be kept on the Digital``Rock``Art database. |
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| Site Name: | == Sample Wording for VSA between Volunteer Recorders and Land Manager == |
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| Section (optional): | The volunteer tasks include recording rock art sites in the _ _ _ _ _ _ _ _ _ under the direction of _ _ _ _ _ _ _ _ _. The digital photos and recording data will be entered into the Digital``Rock``Art database on the Internet. Data entered into the application will exclude any references or images that may reveal the site's location. |
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| Site Number: | == Adding Images == |
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| Latitude and Longitude: | Adding images to the Digital``Rock``Application application may be done only after the requirements for identifying and adding a survey is completed. For very small surveys with a few images, it is possible to upload the images directly from the recorders computer into the database. In most cases, recorders will prefer mail a CD-ROM containing the selected images to the administrator. The CD-ROM should be marked with the site name and name of the land manager. |
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| Land Owner/Manager: | == Private land Owner Agreement == |
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| Land Owner/Manager Contact: | The forms below are sample private land owner agreements. |
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| [[attachment:PrivateLandownerAgreement.pdf]] | |
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| Here is the same form in Microsoft Word format: [[attachment:PrivateLandownerAgreement.doc]] |
Adding Surveys
Adding surveys to the DigitalRockArt application is an administrative function limited to those persons with an administrative ID. Adding a new survey requires the following information:
- Site Owner
- Site Name
- Site Number
- Latitude and Longitude rounded to nearest degree
- Survey date or start date
- Recording team members (names and email addresses)
- Recording team member to be given update authority
If the rock art site is on private land, the administrator will require a copy of a written agreement between the private land owner and the recording team leader. A sample form can be found at the bottom of this page.
If the rock art site is on public land, surveys will be added at the request of a land manger. Prior to the addition of a survey, there is a requirement for a Volunteer Service Agreement 1 between the administrators of the DigitalRockArt web site and the land manager to provide computer services and support. If the rock art recording is to be performed by volunteers, most land managers will require that each individual on the recording team complete a Volunteer Service Agreements.
The sample wording paragraphs below are suggestions for verbage that could be included under the project or task description. The main intent is to document the understanding that the rock art recording data will be added to a database that can be accessed via the Internet.
Or equivalent form used by the land manager (1)
Sample Wording for VSA between Administrators and Land Manager
Volunteer duties will include providing computer services and support for the DigitalRockArt web application to selected employees and volunteers involved in the recording of rock art sites in the _ _ _ _ _ _ _ _ _. Names of individuals and rock art sites will be provided separately and may be modified from time to time. The employees and volunteers will be provided with logon IDs and passwords giving them access to the DigitalRockArt application. The DigitalRockArt application, the web pages created by the application, and the Rock Art Inventory CD-ROM or DVD created by the application are copyrighted material.
In addition to Internet access to the application and data, periodic distributions of the recording data will be made to the land manager and recording team members. If desired, the land manager will receive data on paper and/or CD-ROM/DVD that may be placed in the public domain. In addition, the land manager will receive copies of the copyrighted Rock Art Inventory on CD-ROM or DVD. By this agreement, the land manager may make an unlimited number of copies of the Rock Art inventory for internal use by the agency, but is restricted from selling copies without a supplemental agreement.
Site location information will be kept confidential. No exact location information will be kept on the DigitalRockArt database.
Sample Wording for VSA between Volunteer Recorders and Land Manager
The volunteer tasks include recording rock art sites in the _ _ _ _ _ _ _ _ _ under the direction of _ _ _ _ _ _ _ _ _. The digital photos and recording data will be entered into the DigitalRockArt database on the Internet. Data entered into the application will exclude any references or images that may reveal the site's location.
Adding Images
Adding images to the DigitalRockApplication application may be done only after the requirements for identifying and adding a survey is completed. For very small surveys with a few images, it is possible to upload the images directly from the recorders computer into the database. In most cases, recorders will prefer mail a CD-ROM containing the selected images to the administrator. The CD-ROM should be marked with the site name and name of the land manager.
Private land Owner Agreement
The forms below are sample private land owner agreements.
Here is the same form in Microsoft Word format: