Adding Surveys

Adding surveys to the DigitalRockArt application is an administrative function limited to those persons with an administrative ID. Adding a new survey requires the following information:

• Site Owner
• Site Name
• Site Number
• Latitude and Longitude rounded to nearest degree
• Survey date or start date
• Recording team members (names and email addresses)
• Recording team member to be given update authority

If the rock art site is on private land, the administrator will require a copy of a written agreement between the private land owner and the recording team leader. A sample form can be found at the bottom of this page.

If the rock art site is on public land, there is a requirement for a Volunteer Service Agreement FootNote(Or equivalent form used by the land manager) between the administrators of the DigitalRockArt web site and the land manager to provide computer services and support on a volunteer basis. If the rock art recording is to be performed by volunteers, most land managers will require that each individual on the recording team complete a Volunteer Service Agreements.

FootNote

Sample Wording for VSA between Administrators and Land Manager

Volunteer duties will include providing computer services and support for the DigitalRockArt web application to selected employees and volunteers involved in the recording of rock art sites on the _. Names of individuals and rock art sites will be provided separately and may be modified from time to time. The employees and volunteers will be provided with logon IDs and passwords giving them access to the DigitalRockArt application. The DigitalRockArt application, the web pages created by the application, and the Rock Art Inventory CD-ROM or DVD created by the application are copyrighted material.

In addition to internet access to the application and data, periodic distributions of the recording data will be made to the land manager and recording team members. If desired, the land manager will receive data on paper and/or CD-ROM/DVD that may be placed in the public domain. In addition, the land manager will receive copies of the copyrighted Rock Art Inventory on CD-ROM or DVD. By this agreement, the land manager may make an unlimited number of copies of the Rock Art inventory for internal use by the agency, but is restricted from selling copies without a supplemental agreement.

Site location information will be kept confidential. No exact location information will be kept on the DigitalRockArt database.

Sample Wording for VSA between Volunteer Recorders and Land Manager

The volunteer tasks include rock art sites in the . The digital photos and recording data will be entered into the DigitalRockArt database on the Internet. Data entered into the application will exclude any references or images that may reveal the site's location.

Transmittal Form

Adding images to the DRA application is an administrative function limited to those persons with an administrative ID. After receiving the images the administrator will review the images to insure they meet site standards (no chalking, aluminum dust, etc.) and obtain the concurrence of the land owner/manager to add the site.

Information that should accompany the mailed CD-ROM or uploaded file (send an email to digitalrockart@yahoo.com):

• Date - current date.
• Surveyor Name - names of persons performing the survey (access to this information is limited to web site administrative personnel).
• Surveyor Contact - name and email or phone or mailing address (access to this information is limited to web site administrative personnel).
• Login ID - DRA login ID of the person who will be completing the survey.
• Survey Date - date when the majority of photos or drawings were made.
• Site Name - any name agreed to by the land owner/manager.
• Section (optional) - as agreed to by the land owner/manager, this is used to divide a large site into manageable pieces.
• Site Number - any number the land owner/manager chooses to use.
• Latitude and Longitude Rounded to 2 Degrees - 34.11111 N and 113.11111 W must be rounded to 34 N 114 W.
• Land Owner/Manager - use "Private" if individually owned.
• Land Owner/Manager Contact - name and email or phone or mailing address (access to this information is limited to site administrative personnel).

Copy and Paste form

• Date: Surveyor Name: Surveyor Contact: Login ID: Survey Date: Site Name: Section (optional): Site Number: Latitude and Longitude: Land Owner/Manager: Land Owner/Manager Contact:

Private land Owner Agreement

The forms below are sample private land owner agreements.

attachment:PrivateLandownerAgreement.pdf

Here is the same form in Microsoft Word format:

attachment:PrivateLandownerAgreement.doc